Kennedy Events, A Boutique Event Company, Seeking Part-Time Marketing Coordinator (Contract position)


ABOUT THE JOB:

This is a contract position, location independent, with flexible hours, assisting an event planning firm

Hours will vary, but we estimate the work will average 10 hours per week, depending on our event cycle.

Our team is distributed - East Coast, Northwest, but mainly our team is in the Bay Area, including the two business owners. You will be available for periodic team meetings (once or twice a month depending on what works for you and us). We are flexible with this arrangement. If you are in the Bay Area,  we could meet at a kitchen table, coffee shop, or our co-working space in the Bay Area.  If you're not, we'll use Google Hangouts!

ABOUT THE WORK ITSELF: 

Here are some examples of where we need support:

  • Using existing event photos and brand guide, create slides to land us our next amazing client

  • Coordinate with our outside marketing firm to ensure all calendar deadlines are met

  • Source online photos to meet our brand aesthetic when stock imagery is needed

  • Work with outside marketing firm, propose social media messages, images; review and approve calendared items

  • Work closely with the business owners and sales team to ensure deliverables are project managed -- such as ordering company swag, collecting team images and sharing Instagram posts, proposal decks, newsletter copy, etc.

  • Look for Opportunities to Delight - Brainstorm clever ideas to charm our clients and execute (Valentine’s Cards, Cocktails with KE, holiday and birthday gifts...)

  • Take thorough notes on marketing team calls, especially capturing action items (to-dos for our team and for consultants) and who should do them. Add tasks in project management tool Asana.

  • Schedule meetings for marketing calls. Reschedule when changes arise and check team and client calendars to efficiently and pleasantly keep us on track.

  • Proofread proposals, newsletters, blogs, other marketing copy

  • Research and stay on top of new technology to make marketing easier, faster, more effective...

  • Keep KE on brand. Ensure all visuals have our look and feel

  • Understand SEO and follow SEO recommendations for maximum results

  • Enter contacts into CRM for sales, marketing, vendor and client relationships purposes; generate and share reports; keep vendor info current and easy to find for team

  • Assist our Operations Manager with additional tasks:

    • Source and order team swag

    • Help plan the annual team retreat

    • Attend quarterly “Cocktails With KE” - if you are based in the Bay Area - and note who attended, take photos, send follow up notes.  (If you're not in the Bay Area, you'll assign the task to one of our local teammates.)

ABOUT YOU:

  • Have two or more years of marketing experience (or comparable experience)

  • Have a “can do” attitude, a sense of humor, impeccable attention to detail, excellent written and oral communication skills

  • Have access to your own laptop with WiFi (we are Mac people, but that’s not required)

  • Great eye for design, and able to adapt and execute on a client’s brand

  • Proofreading perfectionist with excellent spelling and grammatical skills

  • Comfortable speaking up, asking questions, and getting feedback for continual improvement

  • Efficient, particularly technologically with Instagram, Squarespace, Keynote, Google Suite (and Google Slides especially), Gmail and calendaring

  • Adobe Suite expertise a bonus, or Canva

  • Comfortable learning new technologies and online tools

  • Know when to put your head down to problem solve and when to ask for help

YOU LIKE:

  • Creating beautiful messaging and visuals for clients

  • Efficiency and organization

  • Working in your PJs, or your jeans, or your local coffee shop!

  • Being a part of a team, even a remote team you only periodically see in person

  • To constantly be learning

ABOUT US:

  • We are an event planning firm with an awesome team of professionals who all have side gigs, artistic or personal pursuits, but who work year round together

  • Relationship-driven, meaning we want you to be a great cultural fit

  • Dedicated to making things perfect for our clients and fun for us

  • Driven perfectionists, but we don’t take ourselves too seriously

  • Producers of conferences and celebrations (like fundraisers, award shows and company parties) – with a focus on tech and nonprofit clients (we don’t do weddings, Sweet 16s, Bar/Bat Mitzvahs)

  • Our core values are: We foster mutual respect * We are collaborative, resourceful problem-solvers * We are creative, strategic visionaries * We embrace challenges with energetic efficiencies and endurance * We bring levity and grace (and we’re funny, too)

Compensation negotiable and depends on experience, $17-22 an hour.

Send us your resume along with a short, personalized introduction and a story about your favorite project management moment or marketing win to jessica@kennedyevents.com. If your resume shows related work but not marketing specific work, explain how and why you are a fit for this gig! We look forward to hearing from you!