Kennedy Events, A Boutique Event Company, Seeking Part-Time Marketing Coordinator (Contract position)
ABOUT THE JOB:
This is a contract position, location independent, with flexible hours, assisting an event planning firm
Hours will vary, but we estimate the work will average 10 hours per week, depending on our event cycle.
Our team is distributed - East Coast, Northwest, but mainly our team is in the Bay Area, including the two business owners. You will be available for periodic team meetings (once or twice a month depending on what works for you and us). We are flexible with this arrangement. If you are in the Bay Area, we could meet at a kitchen table, coffee shop, or our co-working space in the Bay Area. If you're not, we'll use Google Hangouts!
ABOUT THE WORK ITSELF:
Here are some examples of where we need support:
Using existing event photos and brand guide, create slides to land us our next amazing client
Coordinate with our outside marketing firm to ensure all calendar deadlines are met
Source online photos to meet our brand aesthetic when stock imagery is needed
Work with outside marketing firm, propose social media messages, images; review and approve calendared items
Work closely with the business owners and sales team to ensure deliverables are project managed -- such as ordering company swag, collecting team images and sharing Instagram posts, proposal decks, newsletter copy, etc.
Look for Opportunities to Delight - Brainstorm clever ideas to charm our clients and execute (Valentine’s Cards, Cocktails with KE, holiday and birthday gifts...)
Take thorough notes on marketing team calls, especially capturing action items (to-dos for our team and for consultants) and who should do them. Add tasks in project management tool Asana.
Schedule meetings for marketing calls. Reschedule when changes arise and check team and client calendars to efficiently and pleasantly keep us on track.
Proofread proposals, newsletters, blogs, other marketing copy
Research and stay on top of new technology to make marketing easier, faster, more effective...
Keep KE on brand. Ensure all visuals have our look and feel
Understand SEO and follow SEO recommendations for maximum results
Enter contacts into CRM for sales, marketing, vendor and client relationships purposes; generate and share reports; keep vendor info current and easy to find for team
Assist our Operations Manager with additional tasks:
Source and order team swag
Help plan the annual team retreat
Attend quarterly “Cocktails With KE” - if you are based in the Bay Area - and note who attended, take photos, send follow up notes. (If you're not in the Bay Area, you'll assign the task to one of our local teammates.)
Have two or more years of marketing experience (or comparable experience)
Have a “can do” attitude, a sense of humor, impeccable attention to detail, excellent written and oral communication skills
Have access to your own laptop with WiFi (we are Mac people, but that’s not required)
Great eye for design, and able to adapt and execute on a client’s brand
Proofreading perfectionist with excellent spelling and grammatical skills
Comfortable speaking up, asking questions, and getting feedback for continual improvement
Efficient, particularly technologically with Instagram, Squarespace, Keynote, Google Suite (and Google Slides especially), Gmail and calendaring
Adobe Suite expertise a bonus, or Canva
Comfortable learning new technologies and online tools
Know when to put your head down to problem solve and when to ask for help
Creating beautiful messaging and visuals for clients
Efficiency and organization
Working in your PJs, or your jeans, or your local coffee shop!
Being a part of a team, even a remote team you only periodically see in person
To constantly be learning
We are an event planning firm with an awesome team of professionals who all have side gigs, artistic or personal pursuits, but who work year round together
Relationship-driven, meaning we want you to be a great cultural fit
Dedicated to making things perfect for our clients and fun for us
Driven perfectionists, but we don’t take ourselves too seriously
Producers of conferences and celebrations (like fundraisers, award shows and company parties) – with a focus on tech and nonprofit clients (we don’t do weddings, Sweet 16s, Bar/Bat Mitzvahs)
Our core values are: We foster mutual respect * We are collaborative, resourceful problem-solvers * We are creative, strategic visionaries * We embrace challenges with energetic efficiencies and endurance * We bring levity and grace (and we’re funny, too)
Compensation negotiable and depends on experience, $17-22 an hour.
Send us your resume along with a short, personalized introduction and a story about your favorite project management moment or marketing win to firstname.lastname@example.org. If your resume shows related work but not marketing specific work, explain how and why you are a fit for this gig! We look forward to hearing from you!