HYBRID EVENTS

You — and your audience — really can have the best of both worlds.

 
 

 SKOs

Conferences

Team meetings

 fundraisers

All-hands

Celebrations

IS A HYBRID EVENT RIGHT FOR YOU?

  • Events where maximizing your total attendance opportunity is a priority

  • Audiences that are geographically dispersed, making travel a barrier for some to attend in-person

  • Optimizing multiple sources of event revenue 

What is the KE Way?

Everything we have learned over decades of event planning is baked into our structured event management process–The KE Way. 

We use The KE Way as the guide for every event we plan. It ensures we maintain a consistently high standard of execution and that we take such good care of our clients that we win friends for life. 


Learn more about our approach in The KE Way.

You can count on Kennedy Events:

✓ A resourceful team dedicated to providing a high level of attention to your event and YOU

✓ A custom project plan and meeting schedule that ensure you always know where you are in the planning process

✓ Access to our expansive vendor network

✓ A plan customized to the complexity of your brand and your communication style

✓ A meticulous budget that meets your needs and delivers on your goals

✓ A high-concept event executed with just as much strategy as style

Events are high-stakes, high-visibility projects that demand attention to a million little details.

For hybrid events, those details include:

Show Production for Live, Virtual, and Hybrid

Venue and Platform Integration

Audience Engagement

Speaker Management

Backend Tech

Sponsor and Exhibitor Management

Live and Virtual Tech Support 

Seamless Event Creative

Online Registration 

If you’re not prepared, things can quickly spin out of control. But take a deep breath–we are ready to handle all of the details.

ready to start planning your hybrid event

The next step is to schedule a consult.  But first, gather a few key pieces of information that will help us help you.

Determine your event goals

We start with your goals in mind and then work backward so we can make sure every single element of your event helps you achieve your objectives. Getting your goals nailed down will help us design an event that gives you a great ROI. 

Estimate your attendee count

The number of attendees impacts everything from your venue to your program style. With an attendee count, we can start zeroing in on the best options to make your event a success.


Set a budget range

A range will help us consult you about options that fit your budget. We know what you’re thinking: Can’t I get a rough estimate to start? Unfortunately not. Every event we produce is one-of-a-kind, and every budget includes multiple factors. Once we have enough information to develop a proposal, we will provide a solid quote. 


Pick some dates

The more lead time you factor in, the better. Your target audience, preferred vendors, and choice venues are booking faster than ever–and so are we. Currently, we need a minimum of 4-6 months to plan an event. 

To start the discovery process, schedule a consult.

Our team will meet with you to learn about your project. From there, we will take that information to develop a custom proposal including all of the details you need to kick off the planning for a spectacular hybrid event.

 

Why are hybrid events so complicated?

Hybrid sounds like planning one event with two audiences but check your math. 

Planning a hybrid event is actually like planning three events. 

  1. A live event

  2. A virtual event, and 

  3. A shared experience that connects your live and virtual audience 

It makes for some complex planning. Luckily we’ve got it all figured out, and we will guide you every step of the way.  

 

YOUR FULL-SERVICE PARTNER FOR STRESS-FREE EVENT PLANNING

EVENT STRATEGY & PROJECT MANAGEMENT

EVENT STRATEGY & PROJECT MANAGEMENT

Make sure your event is a success for your guests and your company.

Strategic goals and metrics are baked into every service we offer. We then use the best project management tools to keep your event on track and you informed.

VENUE & PLATFORM SOURCING

VENUE & PLATFORM SOURCING

Find live and virtual spaces that work together for a seamless hybrid experience.

Does your venue have the bandwidth for your in-person attendees and a broadcast-quality live stream? Will the live experience translate on your virtual platform? We will ensure your venue and platform work–together and independently–to deliver world-class live, virtual, and hybrid experiences.

DESIGN & CREATIVE

DESIGN & CREATIVE

Carry your brand and event theme through every touchpoint–live and virtual. Our team knows how to design specifically for live and virtual and then knit the two together for a cohesive audience experience.

EVENT PRODUCTION

EVENT PRODUCTION

Get TV-quality production for your live feed.

The quality of your video matters for your virtual audience. We build a studio from the ground up and then coach presenters and run rehearsals so your content shines on camera. You will get the quality of broadcast your event deserves and your audience will appreciate it.

AUDIENCE ENGAGEMENT

AUDIENCE ENGAGEMENT

Integrate the tools and strategies to enhance the event experience in a way that doesn’t distract. We will help you decide on the right technology to achieve your event goals while staying within budget. From live polling to video mapping, we’re on top of the latest event technology so we can guide you to the best solutions to keep both live and virtual engagement.

EVENT STAFFING

EVENT STAFFING

Staff your event with professionals who know how to create a positive guest experience. Your virtual audience deserves as much attention and support as your live audience. A fully staffed and trained support crew will make a big difference in all of your attendees’ event experiences–and their post-event reviews.

ONLINE REGISTRATION

ONLINE REGISTRATION

Get TV-quality production for your live feed.

The quality of your video matters to your virtual audience. We build a studio from the ground up, coach presenters, and run rehearsals so your content shines on camera. You will get the quality of broadcast your event deserves and your audience will appreciate it.

SPONSORSHIP & EXHIBITOR MANAGEMENT

SPONSORSHIP & EXHIBITOR MANAGEMENT

Integrate the tools and strategies to enhance the event experience in a way that doesn’t distract. We will help you decide on the right technology to achieve your event goals while staying within budget. From live polling to video mapping, we’re on top of the latest event technology so we can guide you to the best solutions to keep both live and virtual engagement.

AV & TECH SUPPORT

AV & TECH SUPPORT

Staff your event with professionals who know how to create a positive guest experience. Your virtual audience deserves as much attention and support as your live audience. A fully staffed and trained support crew will make a big difference in all of your attendees’ event experiences–and their post-event reviews.

A FEW OF OUR FAVORITE HYBRID EVENTS

BAY ALARM

UNITED WAY

EXABEAM

 

How it Works

 
 

1) Discover


Meet with an event producer to discuss your needs. You will discover just how much weight we can take off your shoulders.

2) Design


Plan your event with a trusted team. We’ll guide you through every detail—from budget buildout and venue selection to crafting the perfect experience for your attendees.

3) Delight


Let the sparks fly! Throw an event that engages your attendees—and wows your boss. 

 

INSIGHTS ON HYBRID EVENTS

Kennedy Events Blog
Why Your 2019 Event Budget Won’t Cut It In 2022
Plan Better Events, Smart Event Tips, Virtual Events, Leadership Insights, Hybrid Events
Why Your 2019 Event Budget Won’t Cut It In 2022
Plan Better Events, Smart Event Tips, Virtual Events, Leadership Insights, Hybrid Events

With inflation rising, supply chain challenges continuing, travel costs increasing, and salaries ballooning for top talent, things are getting more expensive on all fronts. When it comes to live, in-person events, we are seeing a 20% increase across the board and we are cautioning our clients to plan for that increase; even before layering in the cost of hybrid technology, more facilitated community building, and flying in a now remotely dispersed workforce. Kennedy Events is armed from the beginning with a new-reality budget to make sure there are no surprises around the corner.

Read More →
Plan Better Events, Smart Event Tips, Virtual Events, Leadership Insights, Hybrid Events
The Biggest Challenges to Overcome When Planning a Hybrid Event
Plan Better Events, Smart Event Tips, Hybrid Events
The Biggest Challenges to Overcome When Planning a Hybrid Event
Plan Better Events, Smart Event Tips, Hybrid Events

Managing both live and virtual audiences can quickly become overwhelming. Virtual events should be just as interactive and engaging as the events hosted in the physical world, but as these worlds begin to blend there is little margin for error. Here are three of the key challenges to overcome when planning hybrid events.

Read More →
Plan Better Events, Smart Event Tips, Hybrid Events
Vetting Virtual Event Platforms: The Crucial Questions to Ask Before Making Your Decision
Plan Better Events, Smart Event Tips, Virtual Events, Leadership Insights, Hybrid Events
Vetting Virtual Event Platforms: The Crucial Questions to Ask Before Making Your Decision
Plan Better Events, Smart Event Tips, Virtual Events, Leadership Insights, Hybrid Events

Finding, sourcing, and vetting platforms to determine which is the best for your virtual or hybrid event needs can feel like searching for a needle in a haystack. Technology has become increasingly integral to events; between the rapid shift to virtual over the past two years and the addition of hybrid event elements, identifying and assessing new technology has become even more critical to a successful event.

Read More →
Plan Better Events, Smart Event Tips, Virtual Events, Leadership Insights, Hybrid Events

Learn About Other Types of Events