VIRTUAL EVENTS

Create an experience that engages and connects 

every member of your audience–no matter how remote.

 
 
 

 Sales Kick Offs

LIVESTREAMS

CONFERENCES

 fundraisers

All-hands

COMPANY CELEBRATIONS

IS A VIRTUAL EVENT RIGHT FOR YOU?

  • Reaching a geographically dispersed audience–national or global

  • Getting high attendance rates

  • Delivering content suited for a virtual environment

  • Adapting when live events aren’t an option 

What is the KE Way?

Everything we have learned over decades of event planning is baked into our structured event management process–The KE Way. 

We use The KE Way as the guide for every event we plan. It ensures we maintain a consistently high standard of execution and that we take such good care of our clients that we win friends for life. 


Learn more about our approach in The KE Way.

You can count on Kennedy Events:

A resourceful team dedicated to providing a high level of attention to your event and YOU

A custom project plan and meeting schedule that ensure you always know where you are in the planning process

Access to our expansive vendor network

A plan customized to the complexity of your brand and your communication style

A meticulous budget that meets your needs and delivers on your goals

A high-concept event executed with just as much strategy as style

Events are high-stakes, high-visibility projects that demand attention to a million little details.

For virtual events, those details include:

Show Production for Live, Virtual, and Hybrid

Venue and Platform Integration

Audience Engagement

Speaker Management

Backend Tech

Sponsor and Exhibitor Management

Live and Virtual Tech Support 

Seamless Event Creative

Online Registration 

If you’re not prepared, things can quickly spin out of control. But take a deep breath–we are ready to handle all of the details.

ready to start planning your hybrid event

The next step is to schedule a consult.  But first, gather a few key pieces of information that will help us help you.

Determine your event goals

We start with your goals in mind and then work backward so we can make sure every single element of your event helps you achieve your objectives. Getting your goals nailed down will help us design an event that gives you a great ROI. 

Estimate your attendee count

The number of attendees impacts everything from your venue to your program style. With an attendee count, we can start zeroing in on the best options to make your event a success.


Set a budget range

A range will help us consult you about options that fit your budget. We know what you’re thinking: Can’t I get a rough estimate to start? Unfortunately not. Every event we produce is one-of-a-kind, and every budget includes multiple factors. Once we have enough information to develop a proposal, we will provide a solid quote. 


Pick some dates

The more lead time you factor in, the better. Your target audience, preferred vendors, and choice venues are booking faster than ever–and so are we. Currently, we need a minimum of 4-6 months to plan an event. 

To start the discovery process, schedule a consult.

Our team will meet with you to learn about your project. From there, we will take that information to develop a custom proposal including all of the details you need to kick off the planning for a spectacular hybrid event.

 

Our trusted AV Partner is ready to deliver a broadcast-quality live feed to your virtual audience, no matter your setup. 

When Bay Alarm Company came to us for help producing a virtual award ceremony, we built a temporary newscast-style studio inside their headquarters. 

We created a broadcast solution for Adobe so they could professionally and seamlessly connect their remote speakers to their virtual audience.

That attention to quality makes a difference in how your audience will perceive your brand and connect with your content.  

 

YOUR FULL-SERVICE PARTNER FOR STRESS-FREE EVENT PLANNING

VENUE & PLATFORM SOURCING

VENUE & PLATFORM SOURCING


Think of it like this: Your platform is your venue.

What space are you inviting attendees into? We’ve tried most of the virtual platforms out there, and we really like some of them. We will make recommendations for the right fit to help you achieve your goals and stay within budget.

DESIGN & CREATIVE

DESIGN & CREATIVE


Carry your brand through every touchpoint.

To create an experience in a virtual environment, you need to leverage every opportunity, and creative is a big component. Our designers will come up with solutions to make your platform feel like an event space that showcases your brand.

TECH SUPPORT

TECH SUPPORT


We will run your virtual event from the first login to the last sign-off without a hitch.

The success of your virtual event hinges on the right technology and technicians. We will make sure your event is staffed with the best, customer-centered professionals who will be ready to take care of every need for both you and your attendees.

AUDIENCE ENGAGEMENT

AUDIENCE ENGAGEMENT


Integrate the right strategies to enhance the event experience in a way that doesn’t distract.

We will help you decide on the right technology to put on a fresh, interactive, and engaging virtual event. From live polling to video mapping, we’re on top of all of the latest in event technology so we can guide you to the right solutions.

SHOW PRODUCTION

SHOW PRODUCTION


Get TV-quality production for your live feed.

Whether you’re connecting presenters from around the world or broadcasting from one of our partner studios, the quality of your production is paramount. We coach presenters and run rehearsals so your content lands on camera. You can count on a quality broadcast your event deserves and your audience will appreciate it.

PROGRAM DEVELOPMENT

PROGRAM DEVELOPMENT


Design a program that works for a virtual audience.

Content that works at a live event can fall flat with a virtual audience. We will help you integrate strategies to grab attention and avoid fatigue, like breaking content into small chunks, capping the program hours per day, and using a mix of live and pre-recorded content.

SPONSOR MANAGEMENT

SPONSOR MANAGEMENT


Create virtual opportunities for sponsors to connect with your audience.

Virtual events offer creative opportunities for sponsors to connect with your audience. We will help you maximize sponsorship opportunities and then manage sponsor engagement so they have a positive experience and a good ROI.

ONLINE REGISTRATION

ONLINE REGISTRATION


Get simple, glitch-free registration

Registration is your event's first impression. We get you set up with a registration system that provides the functionality and reporting you need.

EVENT STRATEGY & PROJECT MANAGEMENT

EVENT STRATEGY & PROJECT MANAGEMENT


Make sure your event is a success for your guests and your company.

Strategic goals and metrics are baked into every service we offer. We use the best project management tools to make sure we hit those goals and keep you informed every step of the way.

A FEW OF OUR FAVORITE VIRTUAL EVENTS

ADOBE

MARIN HUMANE

CYTOKINETICS

ADOBE USER CONFERENCE

Adobe came to Kennedy Events to help launch a brand new product and program called “Experience Makers The Skill Exchange;” a global series of virtual and in-person retention event programming.

MARIN HUMANE VIRTUAL FUNDRAISER

In the midst of the pandemic, we helped Marin County Humane transition its annual live fundraising gala to its first-ever virtual fundraising event.  

CYTOKINETICS VIRTUAL PARTY

Entrusted with unifying a global team through a virtual party fit for the spirit of the holiday season, we quickly composed a program that would match the energy of an in-person event.

 

How it Works

 
 

1) Discover


Meet with an event producer to discuss your needs. You will discover just how much weight we can take off your shoulders.

2) Design


Plan your event with a trusted team. We’ll guide you through every detail—from budget buildout and venue selection to crafting the perfect experience for your attendees.

3) Delight


Let the sparks fly! Throw an event that engages your attendees—and wows your boss. 

 

INSIGHTS ON VIRTUAL EVENTS

Learn About Other Types of Events