LIVE EVENTS

Create a live experience that builds your brand

and connects your people.

SKOs

OFFSITES

CONFERENCES

fundraisers

All-hands

GALAS

IS A Live EVENT RIGHT FOR YOU?

Facilitating in-person connections that boost networking at your event
Leveraging an epic venue or location to create an immersive brand experience your attendees won’t forget
Building a compelling experience worth traveling for

What is the KE Way?

Everything we have learned over decades of event planning is baked into our structured event management process–The KE Way.

We use The KE Way as the guide for every event we plan. It ensures we maintain a consistently high standard of execution and that we take such good care of our clients that we win friends for life.

Learn more about our approach in The KE Way.

You can count on Kennedy Events:

✓ A resourceful team dedicated to providing a high level of attention to your event and YOU

✓ A custom project plan and meeting schedule that ensure you always know where you are in the planning process

✓ Access to our expansive vendor network

✓ A plan customized to the complexity of your brand and your communication style

✓ A meticulous budget that meets your needs and delivers on your goals

✓ A high-concept event executed with just as much strategy as style

Events are high-stakes, high-visibility projects that demand attention to a million little details.

For live events, those details include:

Speaker Contracts & Management

Venue Selection & Negotiation

Sponsorship Fulfillment

Union Contracts

Registration Management

Event Design & Creative

Onsite Tech Support

Event Signage

Hotel Blocks

If you’re not prepared, things can quickly spin out of control. But take a deep breath–we are ready to handle all of the details.

ready to start planning your hybrid event

The next step is to schedule a consult. But first, gather a few key pieces of information that will help us help you.

Determine your event goals

We start with your goals in mind and then work backward so we can make sure every single element of your event helps you achieve your objectives. Getting your goals nailed down will help us design an event that gives you a great ROI.

Estimate your attendee count

The number of attendees impacts everything from your venue to your program style. With an attendee count, we can start zeroing in on the best options to make your event a success.

Set a budget range

A range will help us consult you about options that fit your budget. We know what you’re thinking: Can’t I get a rough estimate to start? Unfortunately not. Every event we produce is one-of-a-kind, and every budget includes multiple factors. Once we have enough information to develop a proposal, we will provide a solid quote.

Pick some dates

The more lead time you factor in, the better. Your target audience, preferred vendors, and choice venues are booking faster than ever–and so are we. Currently, we need a minimum of 4-6 months to plan an event.

To start the discovery process, schedule a consult.

Our team will meet with you to learn about your project. From there, we will take that information to develop a custom proposal including all of the details you need to kick off the planning for a spectacular hybrid event.

For live events, those details include:

Speaker Contracts & Management

Venue Selection & Negotiation

Sponsorship Fulfillment

Union Contracts

Registration Management

Event Design & Creative

Onsite Tech Support

Event Signage

Hotel Blocks

If you’re not prepared, things can quickly spin out of control. But take a deep breath–we are ready to handle all of the details.

Offsites are essential as companies look for ways to build connection, culture, and synergy in this new work environment.

They have also become our favorite kind of event to produce.

We have been uber-intentional about building culture here at Kennedy Events. Helping other companies do the same feels like a sweet spot–where our expertise and passion meet.

Are you ready to plan your offsite? Schedule a consult. We would love to help you plan an event that wows your team.

YOUR FULL-SERVICE PARTNER FOR STRESS-FREE EVENT PLANNING

EVENT STRATEGY & PROJECT MANAGEMENT

Make sure your event is a success for your guests and your company.

Strategic goals and metrics are baked into every service we offer. We then use the best project management tools to keep your event on track and you informed.

VENUE & SELECTION & NEGOTIATION

Find your Goldilocks venue: that just-right space for your event.

We scout the perfect location where your event will come to life. We also assist you in negotiations for all of the details (contracts, required vendors, insurance, union regulations, permits, etc.) to get everything secured.

EVENT DESIGN & DECOR

Transform any venue into a spectacular immersive space.

We’ll take on any challenge with energy and creativity to give your guests a multisensory experience that showcases your brand and supports your message. It will shine!

EVENT REGISTRATION

Get everyone through the doors without any glitches.

Registration is your event's first impression, whether online or in-person. We will set you up with a registration system and software that provide the functionality and reporting you need. We also manage the onsite registration so you can be present at your event knowing everything is running smoothly.

ONSITE STAFFING

Staff your event with professionals who know how to create a positive guest experience.

We hand-select and train on-site staff to handle the little things—from greeting attendees with a smile to providing directions and keeping rooms tidy. These details make a big difference in your attendees’ event experience–and their post-event reviews.

SPONSORSHIP & EXHIBITOR MANAGEMENT

Build a positive experience for your sponsors so they get a return on their investment.

Sponsors are looking for the big three: brand visibility, participant traffic, and good communication. We’ve got it covered and will ensure they walk away happy.

FOOD & BEVERAGE MANAGEMENT

Craft a menu that fits your theme and budget–and is also delicious.

We work with talented caterers and stay on top of culinary trends so your guests are served food that bucks the rubber chicken stereotype.

AUDIOVISUAL, EVENT TECH & STAGE MANAGEMENT

AV that works so seamlessly no one even notices it.

We’ll guide you through selecting a vendor who will ensure flawless stage production. You won’t waste a single second worrying about equipment delivery, confidence monitors, volume levels, or getting your keynote speaker mic’d up.

SPEAKER FULFILLMENT & MANAGEMENT

Secure the right speakers and help them deliver their best.

Speakers can be both an investment and a lot of work. We will help you contract the brightest stars for your event and provide them with the prep, coaching, and support they need to deliver.

A FEW OF OUR FAVORITE LIVE EVENTS

FUSION

SCOUT

NPR

FUSION

This event was a year-long, multi-city tour with an unconventional vibe designed to engage both professionals and the public in a progressive brand experience that captured the cultural zeitgeist.

SEE PORTFOLIO

SCOUT, A WORKDAY COMPANY

We helped Scout transform a blank venue into a themed space with high-impact design elements and high-energy in an otherwise traditional industry, turning their SPARK Conference into a smashing success for the 700+ attendees who joined us for two days on the Bay.

NPR

We reinforced NPR’s internal team, helping them to build the capacity to grow the scope and audience for their “How I Built This” Summit.

How it Works

1) Discover

Meet with an event producer to discuss your needs. You will discover just how much weight we can take off your shoulders.

2) Design

Plan your event with a trusted team. We’ll guide you through every detail—from budget buildout and venue selection to crafting the perfect experience for your attendees.

3) Delight

Let the sparks fly! Throw an event that engages your attendees—and wows your boss.

Schedule A Consult

INSIGHTS ON LIVE EVENTS

Kennedy Events Blog

Keep the Spark Alive: Scout Leans Into Fun

Plan Better Events, Smart Event Tips, Market Your Event, Live Events

With such a unique waterfront space and a lively crowd, there are so many details to share about the SPARK Conference at Pier 27 in San Francisco, Calif. As large corporate event planners, a client who wants to blend creativity with real business is a dream come true. We’ve previously shared a few of the elements that made this event such a success. Now we’re going to dive a little deeper into what made the SPARK Conference such a smashing success with the 700+ attendees who joined us for two days on the Bay.

LIVE EVENTS

SKOs

OFFSITES

CONFERENCES

fundraisers

All-hands

GALAS

IS A Live EVENT RIGHT FOR YOU?

What is the KE Way?

ready to start planning your hybrid event