VIRTUAL EVENTS
Create an experience that engages and connects
every member of your audience–no matter how remote.
Sales Kick Offs
LIVESTREAMS
CONFERENCES
fundraisers
All-hands
COMPANY CELEBRATIONS
IS A VIRTUAL EVENT RIGHT FOR YOU?
Reaching a geographically dispersed audience–national or global
Getting high attendance rates
Delivering content suited for a virtual environment
Adapting when live events aren’t an option
What is the KE Way?
Everything we have learned over decades of event planning is baked into our structured event management process–The KE Way.
We use The KE Way as the guide for every event we plan. It ensures we maintain a consistently high standard of execution and that we take such good care of our clients that we win friends for life.
Learn more about our approach in The KE Way.
You can count on Kennedy Events:
✓ A resourceful team dedicated to providing a high level of attention to your event and YOU
✓ A custom project plan and meeting schedule that ensure you always know where you are in the planning process
✓ Access to our expansive vendor network
✓ A plan customized to the complexity of your brand and your communication style
✓ A meticulous budget that meets your needs and delivers on your goals
✓ A high-concept event executed with just as much strategy as style
Events are high-stakes, high-visibility projects that demand attention to a million little details.
For virtual events, those details include:
Show Production for Live, Virtual, and Hybrid
Venue and Platform Integration
Audience Engagement
Speaker Management
Backend Tech
Sponsor and Exhibitor Management
Live and Virtual Tech Support
Seamless Event Creative
Online Registration
If you’re not prepared, things can quickly spin out of control. But take a deep breath–we are ready to handle all of the details.
ready to start planning your hybrid event
The next step is to schedule a consult. But first, gather a few key pieces of information that will help us help you.
Determine your event goals
We start with your goals in mind and then work backward so we can make sure every single element of your event helps you achieve your objectives. Getting your goals nailed down will help us design an event that gives you a great ROI.
Estimate your attendee count
The number of attendees impacts everything from your venue to your program style. With an attendee count, we can start zeroing in on the best options to make your event a success.
Set a budget range
A range will help us consult you about options that fit your budget. We know what you’re thinking: Can’t I get a rough estimate to start? Unfortunately not. Every event we produce is one-of-a-kind, and every budget includes multiple factors. Once we have enough information to develop a proposal, we will provide a solid quote.
Pick some dates
The more lead time you factor in, the better. Your target audience, preferred vendors, and choice venues are booking faster than ever–and so are we. Currently, we need a minimum of 4-6 months to plan an event.
To start the discovery process, schedule a consult.
Our team will meet with you to learn about your project. From there, we will take that information to develop a custom proposal including all of the details you need to kick off the planning for a spectacular hybrid event.
Our trusted AV Partner is ready to deliver a broadcast-quality live feed to your virtual audience, no matter your setup.
When Bay Alarm Company came to us for help producing a virtual award ceremony, we built a temporary newscast-style studio inside their headquarters.
We created a broadcast solution for Adobe so they could professionally and seamlessly connect their remote speakers to their virtual audience.
That attention to quality makes a difference in how your audience will perceive your brand and connect with your content.
YOUR FULL-SERVICE PARTNER FOR STRESS-FREE EVENT PLANNING
VENUE & PLATFORM SOURCING
VENUE & PLATFORM SOURCING
Think of it like this: Your platform is your venue.
What space are you inviting attendees into? We’ve tried most of the virtual platforms out there, and we really like some of them. We will make recommendations for the right fit to help you achieve your goals and stay within budget.
DESIGN & CREATIVE
DESIGN & CREATIVE
Carry your brand through every touchpoint.
To create an experience in a virtual environment, you need to leverage every opportunity, and creative is a big component. Our designers will come up with solutions to make your platform feel like an event space that showcases your brand.
TECH SUPPORT
TECH SUPPORT
We will run your virtual event from the first login to the last sign-off without a hitch.
The success of your virtual event hinges on the right technology and technicians. We will make sure your event is staffed with the best, customer-centered professionals who will be ready to take care of every need for both you and your attendees.
AUDIENCE ENGAGEMENT
AUDIENCE ENGAGEMENT
Integrate the right strategies to enhance the event experience in a way that doesn’t distract.
We will help you decide on the right technology to put on a fresh, interactive, and engaging virtual event. From live polling to video mapping, we’re on top of all of the latest in event technology so we can guide you to the right solutions.
SHOW PRODUCTION
SHOW PRODUCTION
Get TV-quality production for your live feed.
Whether you’re connecting presenters from around the world or broadcasting from one of our partner studios, the quality of your production is paramount. We coach presenters and run rehearsals so your content lands on camera. You can count on a quality broadcast your event deserves and your audience will appreciate it.
PROGRAM DEVELOPMENT
PROGRAM DEVELOPMENT
Design a program that works for a virtual audience.
Content that works at a live event can fall flat with a virtual audience. We will help you integrate strategies to grab attention and avoid fatigue, like breaking content into small chunks, capping the program hours per day, and using a mix of live and pre-recorded content.
SPONSOR MANAGEMENT
SPONSOR MANAGEMENT
Create virtual opportunities for sponsors to connect with your audience.
Virtual events offer creative opportunities for sponsors to connect with your audience. We will help you maximize sponsorship opportunities and then manage sponsor engagement so they have a positive experience and a good ROI.
ONLINE REGISTRATION
ONLINE REGISTRATION
Get simple, glitch-free registration
Registration is your event's first impression. We get you set up with a registration system that provides the functionality and reporting you need.
EVENT STRATEGY & PROJECT MANAGEMENT
EVENT STRATEGY & PROJECT MANAGEMENT
Make sure your event is a success for your guests and your company.
Strategic goals and metrics are baked into every service we offer. We use the best project management tools to make sure we hit those goals and keep you informed every step of the way.
A FEW OF OUR FAVORITE VIRTUAL EVENTS
ADOBE
MARIN HUMANE
CYTOKINETICS
ADOBE USER CONFERENCE
Adobe came to Kennedy Events to help launch a brand new product and program called “Experience Makers The Skill Exchange;” a global series of virtual and in-person retention event programming.
MARIN HUMANE VIRTUAL FUNDRAISER
In the midst of the pandemic, we helped Marin County Humane transition its annual live fundraising gala to its first-ever virtual fundraising event.
CYTOKINETICS VIRTUAL PARTY
Entrusted with unifying a global team through a virtual party fit for the spirit of the holiday season, we quickly composed a program that would match the energy of an in-person event.
How it Works
1) Discover
Meet with an event producer to discuss your needs. You will discover just how much weight we can take off your shoulders.
2) Design
Plan your event with a trusted team. We’ll guide you through every detail—from budget buildout and venue selection to crafting the perfect experience for your attendees.
3) Delight
Let the sparks fly! Throw an event that engages your attendees—and wows your boss.
INSIGHTS ON VIRTUAL EVENTS
Adults come to your event with high expectations, an existing knowledge base, and fixed ideas about what does and does not work. When creating learning and retention events, it’s imperative that your event sessions inspire attendees, change their mindsets, and drive performance. While there are multiple methodologies to make this happen, creating an effective learning experience for adult learners can often feel like taking a shot in the dark. Learn how to gain the attention of your customers with these four proven strategies.